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Guide

From the first start to the letter you find years later.

This guide explains nexpaper the way you use it day to day. First you set up the server and invite the others. Then it is about how paper gets in, from the phone, from a mailbox or from a scanner, and how you check and file it in the inbox. After that come finding and editing, sharing with others and with the tax adviser, and at the end everything an account and running the server need.

Start with chapter 1 Go straight to the inbox

Every chapter stands on its own. You can start at the beginning or jump straight to whatever you are wondering about right now. Anything in quotation marks is named exactly that way in the app, so you can find the button again. The pictures show the English interface with an invented household. Lena sets nexpaper up, Tom is her partner and Greta her mother. Their shared vault is called “Home”.

Getting started

1
Setting upHow to start nexpaper with Docker, fetch the setup code from the log, create the first account and set up the second factor along with your recovery codes.
2
InvitingHow you, as the operator, send invitation links, create shared vaults and give each person the right they need: Read, Edit or Manage.
3
TourWhat is behind Inbox, Archive, Vaults, Organise and Trash, and where to find My account and the settings that only the operator sees.
4
On the phoneHow to put nexpaper on the home screen, take letters in with the quick upload and the camera, and send files from other apps to nexpaper.

Bringing things in

5
Bringing inThe ways into nexpaper: uploading in the browser, which kinds of file it takes, the mailbox for invoices, the folder for the scanner and keys for uploading.
6
Moving from PaperlessStep by step: take documents, text, senders, kinds and tags over from Paperless-ngx without touching Paperless itself. You can run it again later.

Filing

7
The inboxHow to check proposals in the inbox, file a document, file many at once, discard duplicates and what happens to files that cannot be read.
8
ProposalsCreating rules, how “as last time” works, what nexpaper reads from the text and how to set up an AI or leave it switched off.

Finding and working

9
SearchingHow the search in the archive finds words and parts of words, which search words like kind: and amount: exist and how to narrow down by vault, kind and time.
10
A documentChange fields and dates, write notes, read the recognised text, look at versions and history, download, move and put a document in the trash.
11
PagesTurn, delete and reorder the pages of a document, join documents and split a batch scan at blank separator sheets into single letters.
12
OrganiseHow to rename, merge and delete senders, kinds and tags in Organise, so that “Wiesental Energy” does not appear three times in the archive, each spelt differently.

Sharing

13
SharingHow to share vaults with rights, share a single document with one person and create a link to the outside that a tax adviser opens without an account.
14
Tax adviserHow nexpaper reads e-invoices from their data and how to pack a ZIP with PDFs and a list for the tax adviser, to download or as a link without an account.

Account and running it

15
My accountWhat you set under “My account”: profile and language, password, second factor, passkeys, signed-in devices, notifications, uploads, AI and look.
16
Running itFor operators: the thirteen tabs of the settings, managing accounts, setting up and restoring backups, checking files, updating and opening the interface.

Good to knowOn a phone, the five menu items that sit in the bar on the left on a computer move to a bar at the bottom. “Upload” and the account button sit at the top right. Taking photos and sharing from other apps are explained in the chapter “On the phone”.